TRANSPORTATION POLICIES
1.
Teams located within 500 ground miles of the competition site are required to travel via
ground transportation. Mileage is calculated using the NCAA’s reimbursement system.
That system can be accessed by members through the NCAA’s Web site. This is the same
page where all travel policies and quick reference guides are located. On that page, click
the link for the Travel Expense System. On that page, click Mileage Calculator.
2.
If an institution is eligible to use air transportation to the site of the championship, and there
is a major airport located within 150 miles of the championship site, then the participating
institution is required to fly into/out of that airport and utilize ground transport to and from
the site of competition. This also applies if the originating airport is located within 150
miles of the participating institution’s campus. This policy only applies when airfare is less
expensive from the more distant airport. In addition, the NCAA travel staff will have dis-
cretion to increase the hub rule mileage if necessary and reasonable.
If an institution is eligible to use air transportation, they may choose to drive to the site of
competition due to difficulties in arranging air travel. Should this occur, the institution will
be reimbursed the lesser of what airfare would have cost, or the eligible ground transporta-
tion. For team sports, eligible ground transportation is the actual costs for the allowable
number of buses (see Appendix for allowable buses by sport). For individual-team sports,
eligible ground transportation is mileage per person.
3.
For team sports, when institutions are required to travel by ground transportation to the
site of competition, the NCAA has created a ground transportation program, managed by
Division III Travel Policies
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GO Ground options. Institutions are required to use GO Ground for all ground transporta-
tion reimbursable by the NCAA.
The NCAA will pay for charter bus services directly. Institutions will not have to seek
reimbursement for the ground transportation costs that are reimbursable under NCAA travel
policy. For the charter bus costs that are not covered by the NCAA travel policy, an institu-
tion will have the option, at its own expense, to use the charter bus services contracted by
GO Ground. Institutions will be required to pay for those services at the time the reserva-
tions are made with GO Ground.
Under NCAA travel policies, the following is reimbursable:
Teams that are required to drive to the site of competition (and the site is more than 25
miles from campus):
The NCAA will reimburse the actual costs of the bus for the round trip from campus
to the site of competition, including all days at the site.
Teams that fly to the site of competition:
If campus is 25 miles or more from the departure airport, the NCAA will pay the cost
of the airport transfers, both on departure and on return.
If the arrival airport is 25 miles or more from the site of competition, the NCAA will
pay the cost of the bus for the day the team arrives and the day the team departs. Any
days in between are considered local transportation and are at the expense of the insti-
tution.
If any leg of the trip is less than 25 miles one way, the institution will be paid 50 cents per
mile, per person. This mileage payment will be made through the online expense system
when the expense report is filed after the completion of the championship.
Institutions can contact GO Ground at 866/386-4951. Their online ground transportation
portal can be accessed at
www.gochampionships.com. The username and password is the
same as that used for the Short’s Travel portal.
...
PER DIEM POLICIES
1.
Per diem rates, as approved by the Division III Championships Committee for each Divi-
sion III championship, can be found in the Appendix.
2.
For team sports, per diem will be paid as described here, for all members of the official tra-
vel party. Official travel party numbers, as well as any exceptions, will be noted in the Ap-
pendix.
a. One day for the day prior to the competition, if travel occurred on or before that day.
b. One day for each day a team competes.
c. One day for each day between competition. (Please note this only applies when mul-
tiple rounds are held at the same site, i.e. first and second rounds played on Friday and
Sunday, Saturday is the day between and would be paid.)
d. One-half day for the day after competition, if travel occurred on that day.
3.
For individual sports, per diem will be provided for all qualifying student-athletes and the
allowable number of non-athletes. The Appendix includes the formula for determining the
allowable number of non-athletes by sport as well as the number of per diem days paid.
4.
If either a host institution’s on-campus dining or residence facilities are open and available
to student-athletes, the host institution shall receive one-half day per diem for each day the
institution competes. If the host institution’s campus dining and residence facilities are both
closed, the institution shall receive the full per-diem allowance for each day the institution
competes and each day between competitions.
This policy shall also apply to competing institutions located in the same metropolitan area
as the championship site (i.e., those located within 25 miles of the site). In addition, host
institutions or institutions within 25 miles of the site are not eligible for ground transporta-
tion reimbursement.
